Female Bilingual Executive Secretary – Arabic & English

Inception Elite LLC is a global advisory firm delivering strategic clarity across policy, governance, finance, cybersecurity, and international affairs. With deep roots across the Gulf, Europe, and the Americas, we help governments, corporations, and institutions turn complexity into opportunity. We are seeking a highly organized and professional female Bilingual Executive Secretary to support our leadership team and daily office operations.

We are looking for a professional, detail-oriented Bilingual Executive Secretary fluent in both Arabic and English to provide professional administrative and executive support. The ideal candidate will demonstrate strong communication skills, excellent command of professional correspondence, strong proficiency in Microsoft Office, and the ability to manage schedules, documents, meetings, and office coordination with discretion, accuracy, and efficiency.

The Bilingual Executive Secretary serves as a key point of contact and administrative backbone of the office, ensuring smooth day-to-day operations and seamless communication in both English and Arabic between leadership, staff, clients, and external stakeholders. The role is essential to maintaining the professionalism, efficiency, confidentiality, and high standards expected within an international advisory environment.

• Manage and screen incoming calls, emails, correspondence, and other communications in both English and Arabic
• Draft and prepare professional correspondence, letters, memos, reports, and official documents in both Arabic and English
• Format, proofread, and review business documents to ensure accuracy, consistency, and professional presentation
• Manage executive calendars and coordinate meetings, appointments, and travel arrangements for senior management
• Support the preparation of meeting agendas, take meeting minutes when required, and assist with follow-up on agreed action points
• Maintain organized physical and digital filing systems and handle company documents with confidentiality
• Welcome visitors and provide professional and courteous front-office support
• Prepare and format basic business documents, spreadsheets, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Outlook
• Assist with professional email correspondence and follow up on routine communications as required
• Support coordination and communication with colleagues, clients, business partners, government entities, and other external contacts
• Manage office supplies and support day-to-day administrative and operational requirements
• Handle sensitive company, management, and client information with strict confidentiality and discretion
• Perform other executive and administrative duties as assigned by management

• Female candidates only
• Fluent in Arabic and English, both spoken and written – mandatory
• Excellent Arabic and English typing skills and the ability to prepare professional business correspondence in both languages
• Proven experience as an Executive Secretary, Secretary, Executive Assistant, or Administrative Assistant; a minimum of 2 years of relevant experience is preferred
• Good verbal and written communication skills, with a professional and polished communication style
• Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook / professional email management
• Excellent organizational, coordination, and time-management skills, with strong attention to detail
• Ability to multitask, prioritize responsibilities, meet deadlines, and work effectively in a fast-paced professional environment
• Professional appearance, demeanor, and interpersonal skills
• High level of discretion, integrity, reliability, and confidentiality
• Proactive, flexible, solution-oriented, and able to work independently as well as within a team
• Diploma or relevant professional qualification is preferred; a Bachelor's degree is an advantage but not required
• Previous experience in a consultancy, legal, corporate advisory, or similarly professional environment is an advantage
• Candidates currently based in Qatar are preferred; immediate availability is an advantage

• Competitive salary package
• A professional, dynamic, and international work environment
• Opportunity to work within an international advisory environment and support senior leadership
• Career growth and professional development opportunities

Apply through the form on this page with your updated CV. Please make sure your CV states your current location, your availability or notice period, and your relevant professional experience.